Careers at TapClicks

Join a global leader in marketing technology for agencies, media companies, brands and franchises.

TapClicks Opportunity:


Senior Executive Assistant to the CEO and President

Location: San Jose, CA

Department: Administrative

About TapClicks

TapClicks is a leader in Marketing Reporting, Operations and Search Engine Optimization SaaS solutions for Enterprises, Agencies and Media companies. It has been recognized as #1 fastest growing company in Silicon Valley by Inc 500; the Best Technology Product or Service by MITX and #163 by Deloitte’s 2018 Technology Fast 500. TapClicks is the only end-to-end marketing operations platform that allows companies to streamline their marketing operations, manage and optimize campaigns and report progress from any device at any time. TapClicks uses cutting edge technology (big data analytics, Artificial Intelligence and Machine Learning) to continuously deliver innovative solutions to our customers. TapClicks Marketing operations platform is widely used by over 400,000 end customers globally.
 

Description

We are looking for an energetic and highly detail-oriented self-starter with excellent people skills to support and partner with the CEO and President in our San Jose office.
The Senior EA must be able to operate within a fast-paced and rapidly changing environment. S/he must be proactive, meet and adapt to changing deadlines, and communicate effectively as the primary point of contact for the CEO & President.
 

Responsibilities

  • Coordinating the CEO’s and President’s daily calendars
  • Schedules and coordinate meetings, which may include travel and lodging
  • Acting as the point of contact between executives, employees and external clients 
  • Filing and retrieving corporate records, documents and reports
  • Arranging Board of Directors and management meetings (including client meetings) and minuting where required
  • Collect and prepare information for both the CEO and other executive’s used in discussions and meetings with the Board of Directors, outside executives and other team members
  • Managing information flow in a timely and accurate manner
  • Conserves executive's time by reading, researching, and routing correspondence, initiating telecommunications, others
  • Represent the executive by attending meetings in the executive's absence
  • Act as office manager by keeping up with office supply inventory
  • Welcomes guests and partners by greeting them, in person or on the telephone; answering or directing inquiries.
     

Requirements 

  • Experience of working at Executive Assistant level with senior management and senior level clients, preferably at Board level
  • Ability to manage complex and highly confidential information
  • Comfortable working autonomously and across multiple tasks and reporting into different project teams and staff members
  • Knowledge of advanced MS Office applications, including Word, Excel and Outlook
  • A high degree of personal organisation and self-management
  • Comfortable when working to tight deadlines, and able to turn work around within a short time span where demands are liable to change at short notice
  • Ability to think proactively and laterally to maximize opportunities to promote the work of the organization
  • Proven verbal and written communication skills and excellent interpersonal skills
 

Nice to have

  • Understanding of digital marketing
  • Experience working with collaboration tools such as Zoom, G suite, Slack. 
 

Benefits

  • The opportunity to work in an entrepreneurial, fast-growing and successful business environment
  • Retirement Plan (401k)
  • Health Care Plan (Medical, Dental & Vision)
  • Paid Time Off (Vacation, Sick, Public Holidays and others)
  • Training & Development

Additional Details
All interested candidates are required to submit a cover letter explaining why their background exceeds the basic qualifications for this role.

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